WebABA Group
Capture Data Anywhere

Advanced practice management capabilities for small and mid-sized BCBA practices.

Designed by BCBAs who understand your daily challenges, WebABA Group is the perfect suite of integrated tools to run a midsized group practice. With advanced, intelligent group scheduling and reminders, a full-featured parent portal, and advanced billing and RCM capabilities, it’s everything you need to keep your business running efficiently in one package.

Intelligent Scheduling

Create sessions with an intelligent scheduler that knows who’s on vacation and when kiddos are unavailable.

Match clients with the best therapist to meet their needs. Add recurring sessions and check credentials and insurance utilization caps to save time and avoid frustration.

Customizable emails or text reminders mean fewer no-shows and more revenue for your practice. Happy parents; happy therapists.

 

Mobile Data Collection

Optional integration with Catalyst, the leading data collection software in the industry, makes managing your ABA practice even easier.

Easily capture ABA data on the go, even in offline mode if you don’t have internet access. Use visualizations to understand patient progress and share with parents.

Build treatment plans, run sessions effectively, travel with your data, save time, and get more done.

 

Mobile-Optimized Parent Portal

These days, parents demand convenient, no-touch experiences. Clients can use the portal to pay bills, launch telehealth sessions, view session notes, and provide sign-off—all via the web and accessible on any device.

Everything they need; everything they expect.

Revenue Cycle Management (RCM) and EVV

Let’s be honest—dealing with insurance and billing clients is tedious at best, and the new EVV rules don’t make things any easier. We can help.

Electronically submit primary and secondary claims to payers, including one-click batch submission of multiple claims. Issue payment reminders to clients, process ERA and EOB files, create EVV documentation for upload to the state, and create daily billing reports. 

Optionally, let us ease the burden of billing and collections for you. Our dedicated team of specialized billers manages your claims and denial management, freeing you to spend time with your kiddos.

In addition to our core RCM services, you may opt for dedicated account management, monthly KPI reviews, and enhanced reporting.

Staff Performance Management

Staff Performance Management

With so many requirements to track and meet, supervision of staff for insurance and BACB requirements can be a handful.

Our OBM software can be used to create custom feedback and supervision forms to increase the quality of management given to staff, reducing turnover and improving satisfaction.

Our unique documentation system will help you track complex BACB RBT supervision requirements and can be used to track BCBA experience hours.

Therapy Notes Templates

Extensive base templates are adaptable to your needs, and fully customized form creation is a breeze.

Point-and-click notetaking assistance keeps you focused and on top of your documentation. From initial assessments to treatment plans, you can link your SOAP notes with rendered sessions within WebABA to keep data in one place.

Reporting

Stay on top of your business with easy-to-use reports.

Through optional Catalyst integration, gain insights on which interventions are most effective for improving outcomes.

See appointments, client demographics, utilization, and billing information.

Detailed revenue reports analyze your entire revenue cycle to show you where your practice is succeeding and where there is room for growth.

Implementation and Unlimited Support

If it seems like a pain to switch to a new practice management system, fear not. We’re here to help.

Our easy data migration and intuitive software means you’ll be up and running in no time. No pain; lots to gain.

And if you ever need assistance, our friendly in-house support workers are experienced and eager to help. We also offer an extensive knowledge base, online training, and webinars.

Add-Ons

Continuing Education Units (CEUs)

Add-on

Keep on learning; keep your certification.

Earn CEUs and manage requirements for BCBA and BCaBA certification. We offer one CEU per month through our webinars.

Telehealth

Add-on

The telehealth genie isn’t going back in the bottle. Parents have learned to love it, and today it’s an essential part of any practice of any size.

Video chat’s not going to cut it (especially post-pandemic). You owe it to the kiddos and their parents to use a secure, HIPAA-certified system that protects their privacy.

Credit Card Payments

Add-on

It’s the 21st century—who uses checks?

Accepting cards is easy, and your clients can pay their bills in the portal.

Bill electronically, get paid electronically—easy, fast, and efficient.

Real quotes from real customers

Questions?

We're happy to help you choose the plan that's right for you. Call our team for help.

Talk to Sales